Main Duties

Fire Safety Management

• Assist in the implementation and administration of the Company's Fire Safety Guidance Procedures
• Coordinate routine inspections, testing and maintenance of fire service installations and equipment
• Support annual inspections, certifications, and statutory examinations of fire safety systems by registered contractors
• Maintain fire safety records, maintenance logs, certificates, and regulatory documentation
• Assist in organizing emergency response drills and exercises and fire safety awareness programmes for employees and contractor
• Monitor contractors perform fire safety related work and ensure compliance with applicable safety regulations

Security and Access Control

• Manage the Permit Office in accordance with the security program
• Administer facility access control, visitor management and security clearance procedures
• Process, issue, renew and maintain access cards, visitor passes, permits and security records
• Monitor compliance with security procedures and investigate irregular access or security incidents
• Coordinate with security service providers to ensure effective security coverage of company premises
• Maintain records and reports related to security operations, incidents and access control activities
• Support the TRA Security Manager to implement the Tenant Restricted Area Security Program (TRASP)

Facilities and Corporate Services Support

• Coordinate corrective and preventive maintenance works related to facilities, fire protection equipment and security systems
• Liaise with internal departments, contractors and service providers on maintenance and operational matters
• Assist in managing service contracts, quotations, purchase requisitions and contractor performance monitoring
• Support office accommodation management, staff facilities and corporate services projects
• Arrange routine inspections of company premises and follow-up on rectification works
• Communicate service interruptions, maintenance activities and facility-related notices to stakeholders

Regulatory Compliance and Liaison

• Assist in maintaining licenses, permits and statutory records related to fire safety and security requirements
• Liaise with government authorities, regulatory bodies, airport authorities and external auditors when required
• Ensure all documentation is properly maintained for audits, inspections and compliance reviews
• Support investigations and reports related to fire safety, security incidents and facility-related matters

Administrative Support

• Prepare reports, presentations, correspondence and management summaries
• Maintain departmental filing systems, databases and records
• Support RFQ, invoice verification and procurement administration

Qualifications and Requirements

• • • Diploma or Higher Diploma in Facility Management, Fire Safety, Security Management, Building Services Engineering, Property Management, Facility Management or related disciplines
• • • Relevant professional qualifications in Fire Safety, Occupational Safety, Security Management or Facility Management is an advantage
• Registered Fire Service Installation Contractor (knowledge/experience) or equivalent fire safety training
• Holder of Security Personnel Permit or First Aid Certificate or Occupational Safety and Health qualifications is an advantage
• Minimum 2 years' relevant experience in fire safety, security operations, facilities management, property management or corporate services in industrial properties
• Experience in managing contractors and service providers is preferred
• Experience in airport, industrial, commercial building or aviation environments would be an advantage
• Good knowledge of Hong Kong fire safety regulations, building services and security operations
• Familiarity with access control systems, CCTV systems and visitor management processes
• Understanding statutory compliance, contractor management and workplace safety requirements
• Strong coordination and organizational skills
• Good communication and interpersonal skills
• Ability to work independently and handle multiple assignments simultaneously
• Detail-oriented with good record management and documentation skills
• Proficient in Microsoft Office applications, including Word, Excel and PowerPoint
• Good command of written and spoken English and Chinese (including Putonghua)
• Responsible, proactive and service-oriented
• High integrity with strong awareness of confidentiality and security requirements
• Team player with a positive and professional attitude
• Candidates with less experience but willing to learn will also be considered